FlowRota - Staff Scheduling And Leave Software
Staff rota planning without the weekly chaos
Build rotas, manage leave and track attendance from one clear place — without paying for a bloated HR system.
30 days free
£1 per user each month thereafter
No payment card required
Available on the web, iPhone, iPad and Android.
250,000+ shifts
scheduled through FlowRota in 2025
£1 per user
each month, with every feature included
Real UK support
friendly help from the FlowRota team
Smart rota planning without the chaos
Leave & Absence
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Simple leave request management
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Return-to-work forms
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Custom leave limits
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Unlimited leave & absence types
Time & Attendance
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Automated timesheets
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Real-time attendance tracking
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Track late starts & shift duration
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Monitor all hours worked—paid or unpaid
Easy Allowances
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Automatic allowance tracking from worked hours
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Track and manage TOIL (Time Off in Lieu)
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Support for flexi-time arrangements
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Designed for zero-hours & flexible contracts
Rota Building and Publishing
Staff Rotas Built in Seconds
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Generate a rota in a single click
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Instantly notify staff about rota updates
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Drag, drop & copy shifts with ease
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Plan weeks ahead, including rolling rotas
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Track staff hours and labour costs
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Build rotas around staff availability
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Create rotas for multiple teams and locations
Staff scheduling
"Creating rotas on the go and knowing my staff are instantly notified of changes—that's what I call peace of mind."
Arron, Polly's Brew Co.
Smart Timesheets & Staff Clocking In
Accurate time tracking and clock-in solutions for smarter staff management
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Monitor shift duration, late starts, and missed clock-ins
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GPS clock in and out for location-verified attendance
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Record staff hours accurately for payroll and compliance
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Choose automatic or manual approval of clock cards and review
all hours in a single timesheet
Allow staff to request leave on any device, any time, anywhere
A better way to manage your people
All-in-one HR & rota management tools
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Digital return-to-work forms for compliance after absence
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Secure employee & team document storage in one place
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Absence management with performance ranking
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Automated rolling schedules to simplify rota planning
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Detailed reports for every type of worked hour
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Friendly UK-based WhatsApp support for managers & staff
"The team at FlowRota is an extension of our own. Their guidance is unmatched."
Emily, Polly's Brew Co.
Scheduling compliance
Spot working time breaches before they happen
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Flag rest-break issues
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Identify excessive working hours
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Monitor minimum shift intervals
FlowRota tracks hours and leave to automatically calculate accrued leave allowance
Staff scheduling and time tracking
Notify staff of shift changes in real-time
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Staff shift swaps & change requests
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Partially-absent shifts
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Different pay rates and costs
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Flexi time & Time off in lieu tracking
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Notes & instructions within each shift
Rota planning powered by your team
Leave Limits
- Stay fully staffed by setting and enforcing leave limits for any team or location
Staff Availability
- Let staff set their availability and build your rotas around them
From the FlowRota blog
When the rota starts taking over the week
Two practical guides for finding the hidden cost of a difficult rota—and making the working week more predictable.
Straightforward pricing
One plan. Every feature. No confusing tiers.
£1 + VAT
per user, per month
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Every FlowRota feature included
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Unlimited teams and locations
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Cancel any time – no long-term commitment
No payment card required
Shift planning, tracking staff hours and costs, and managing leave allowances used to be a nightmare.
I wish we had discovered FlowRota sooner.
Sean
Managing Director
Polly’s Brew Co. – Brewery & Restaurant
Any questions? Chat with our UK-based support team on WhatsApp
Get real-time help to get up and running with FlowRota, right from your phone.
Start a chat
Start with next week’s rota
Less chasing. One clear rota.
Bring scheduling, leave, clock-ins and staff updates together in a system your team can start using today.
No payment card required · £1 per user each month thereafter
