Use a shared device
Run the terminal on a company tablet or another suitable workplace screen.
Turn a company tablet into a shared employee clock-in terminal On-site clocking without specialist time-clock hardware
Run FlowRota Terminal on a fixed company device so employees can clock onto scheduled shifts, record unpaid breaks and clock off from one shared workplace screen.
Staff identify themselves with a personal clock PIN or an optional name selector, while businesses can require front-camera photos and send the resulting clock cards to managers for review.
Included for £1 per user per month
Give on-site teams one clear place to record their working time
FlowRota Terminal runs at app.flowrota.com/terminal on a suitable workplace device. Employees do not need to use a personal phone for each clocking action, and the business does not need to buy proprietary clocking hardware.
Straightforward clocking for employees, controlled records for managers
The terminal keeps the employee interaction simple while retaining the clock-card detail needed for review, timesheets and payroll preparation.
Avoid specialist hardware
Use a web-based terminal instead of buying a proprietary time clock.
Identify staff clearly
Let employees enter a personal clock PIN or select their name.
Record the working day
Clock onto scheduled shifts, take unpaid breaks and clock off.
Add photo assurance
Optionally capture front-camera photos during terminal clocking.
Review every clock card
Give managers a timeline they can inspect, approve or decline.
Set up a familiar device as the workplace terminal
FlowRota Terminal is designed for a fixed company device positioned where employees begin and finish work.
Launch once, then leave the shared clocking screen ready
An administrator opens the terminal at app.flowrota.com/terminal . Full-screen mode is recommended so the device presents a focused employee clocking experience rather than a general browser window.
The setup needs- A company tablet or another suitable shared device
- Web access to the FlowRota terminal
- An administrator to launch the terminal
- Full-screen display for the clearest experience
- A front-facing camera only if photos are required
- No separate proprietary time-clock purchase
- One consistent clocking point for an on-site team
- A setup that uses the wider FlowRota account and records
Choose how employees identify themselves
PIN entry provides personal identification by default. Organisations can instead enable quicker name-only clocking when that suits the workplace.
Personal clock PIN
Each employee can find their own clock PIN on their FlowRota Account page and enter it at the shared terminal.
PIN identification means- Each employee uses their own personal code
- The terminal can identify the correct employee
- The PIN is available from the employee’s own account
- Staff do not need to sign into the full account on the device
- The shared terminal remains ready for the next person
Best for: organisations that want employees to identify themselves with a personal code.
Optional name-only clocking
Administrators can enable Allow terminal clock in using name only from Admin Panel > General settings.
When enabled- The employee selects their name from the terminal
- A clock PIN is not required for that terminal action
- The same shared-device workflow remains available
- The setting applies the organisation’s preferred approach
- Administrators retain control over whether it is allowed
Best for: workplaces that prioritise rapid name selection on a supervised shared device.
| Identification method | Employee action | Administrator setting |
|---|---|---|
| Personal clock PIN | Enter the PIN shown on the employee’s Account page | Normal terminal identification method |
| Name only | Select the employee’s name from the terminal | Enable “Allow terminal clock in using name only” |
Record the journey from scheduled shift to completed clock card
The terminal guides the employee through the essential events of the working day while keeping the time record connected to the scheduled shift.
Identify the employee
The employee enters their personal clock PIN or selects their name when name-only terminal clocking is enabled.
Clock onto the shift
The employee begins the scheduled shift from the shared terminal, creating the start of the clock-card timeline.
Record an unpaid break
The employee can begin and finish an unpaid break so the break remains visible within the working record.
Clock off
At the end of the working period, the employee clocks off and completes the active terminal session.
Manager review
The completed clock card and its timeline become available for a manager to inspect and action.
Scheduled and worked time stay connected.
See how FlowRota
shift records
hold the rota details behind each working period.
Add optional front-camera photos to terminal clocking
Where stronger on-site verification is useful, FlowRota can capture an image of the employee using the shared terminal.
Require a photo when employees use the terminal
Administrators can enable Clock terminal photo required . When the terminal device has a front-facing camera, FlowRota can then capture an employee image during terminal clocking for later manager review.
Photo clocking requires- The photo requirement to be enabled by an administrator
- A terminal device with a front-facing camera
- The employee to use the shared terminal
- The image to be stored with the clocking record
- A manager to review the evidence in the clock-card timeline
- Add visual evidence to a shared-device clocking action
- Help managers confirm who used the terminal
- Keep the photo beside the time record it supports
Give managers a clear clock-card timeline to review
Terminal actions do not disappear into a standalone device. They become FlowRota clock-card records that can be checked against the employee’s scheduled work.
Review the clocking timeline
Managers can open Staff Hours > Clock cards > Timeline to inspect the sequence recorded for the employee.
The record can bring together- The employee’s clock-on time
- Unpaid break activity
- The final clock-off time
- Any required terminal photos
- The scheduled shift connected to the clock card
Approve, decline or correct the record
Managers remain responsible for checking whether the clock card accurately represents the time worked.
Manager review supports- Approving an acceptable clock card
- Declining a record that needs attention
- Correcting the recorded times where appropriate
- Reviewing differences from the scheduled shift
- Preparing accurate downstream time information
Carry worked time into wider records
Approved clock information can support the wider FlowRota workflow around timesheets, breaks, overtime, pay rates and payroll preparation.
Connected information includes- Scheduled and clocked hours
- Unpaid break duration
- Overtime and TOIL treatment
- Different rates of pay
- Hours and pay reporting
Explore FlowRota hours and pay reports .
Keep the shared terminal separate from manager access
The device is intended to remain on the employee clocking screen rather than act as an open route into the organisation’s FlowRota account.
Administrator-only launch
Only an administrator can launch FlowRota Terminal on the company device.
This means- Employees cannot initialise the terminal themselves
- The business controls which device becomes the terminal
- Administrator credentials are not shared for daily clocking
- Employees use PIN or name identification instead
- The terminal can remain focused on clocking actions
Protected refresh and exit
If the terminal is refreshed or exited, administrator login is required again before it can be relaunched.
Why it matters- The shared device does not expose an administrator session
- Employees cannot navigate from clocking into manager tools
- Leaving the terminal screen ends the ready-to-use state
- An administrator deliberately restores terminal access
- Full-screen mode helps keep the device focused
Administrator and manager responsibilities remain controlled through FlowRota’s teams and permissions .
Choose shared terminal clocking or personal-device clocking
FlowRota supports different workplace setups. The terminal suits a fixed on-site clocking point, while personal-device clocking lets employees use their own signed-in account.
| Clocking option | FlowRota Terminal | Personal-device clocking |
|---|---|---|
| Device | One fixed company tablet or suitable shared device | The employee’s own compatible device |
| Employee identification | Personal clock PIN or optional name selection | The employee uses their own FlowRota account |
| Workplace use | A consistent on-site clocking point for the team | Individual clocking through the employee interface |
| Evidence option | Optional front-camera terminal photo | GPS-supported clock-in is available where configured |
| Result | Clock card for manager review | Clock card for manager review |
Use the method that fits the workplace.
Learn more about
employee GPS clock-ins
for personal-device attendance.
Add a safeguard for forgotten clock-outs
If an employee leaves without clocking off, an indefinitely open session can distort worked-time records.
Automatically close an active clocking session
FlowRota’s automatic clock-off can close an active session at the scheduled shift end or at a time selected by the manager. The resulting clock card remains available for review and correction.
Automatic clock-off can- Use the scheduled shift finish
- Use a manager-defined clock-off time
- Prevent a forgotten session remaining open indefinitely
- Create a record managers can inspect
- Support correction when the assumed time is not accurate
- It is a safeguard for missed clock-outs
- It is not proof of the exact time work stopped
- The manager should review and correct the clock card if needed
Explore the full automatic clock-off workflow .
Make clocking accessible without losing management oversight
The terminal gives employees a quick, shared interaction while keeping the resulting time records inside the wider scheduling and approval system.
One on-site clocking point
Give employees a consistent workplace device instead of requiring a personal phone.
Simple employee actions
Identify, clock on, record an unpaid break and clock off from one focused screen.
Optional visual assurance
Capture front-camera photos when the organisation requires more evidence.
Connected manager review
Inspect the timeline, action the clock card and use approved time in later records.
Explore the features connected to terminal clocking
Terminal records become more useful when they remain connected to the shifts, time controls and reports surrounding the working day.
Frequently asked questions about FlowRota Terminal
What is FlowRota Terminal?
FlowRota Terminal is a shared workplace clocking screen at app.flowrota.com/terminal that employees can use to clock onto scheduled shifts, record unpaid breaks and clock off.
What device can run FlowRota Terminal?
It can run on a fixed company tablet or another suitable shared workplace device with web access.
Does FlowRota Terminal require specialist clocking hardware?
No. A suitable existing workplace device can be used, so the business does not need a dedicated proprietary time clock.
Who can launch FlowRota Terminal?
Only a FlowRota administrator can launch the terminal on the company device.
How do employees identify themselves at the terminal?
Employees normally enter their personal clock PIN. Administrators can optionally allow employees to select their name instead.
Where does an employee find their clock PIN?
The employee’s personal clock PIN is available from their FlowRota Account page.
Can employees use their name instead of a PIN?
Yes, when an administrator enables Allow terminal clock in using name only in Admin Panel, General settings.
What can employees do from FlowRota Terminal?
Employees can clock onto scheduled shifts, begin and finish unpaid breaks, and clock off.
Can FlowRota Terminal take an employee photo?
Yes. When Clock terminal photo required is enabled and the device has a front-facing camera, FlowRota can capture an employee photo during terminal clocking.
Where can managers review terminal clocking photos?
Managers can review them with the clock card timeline in Staff Hours, Clock cards, Timeline when approving or declining the record.
What happens if somebody refreshes or exits the terminal?
Administrator login is required again before the terminal can be relaunched, helping prevent employees from leaving the shared clocking screen and accessing manager functionality.
Should the terminal be used in full-screen mode?
Yes. Full-screen use is recommended for a clearer shared-device clocking experience.
What happens to terminal clocking records?
They create clock-card records that managers can review and use alongside shifts, breaks, timesheets, overtime, pay rates and payroll preparation.
Can automatic clock-off help when an employee forgets to clock out?
Yes. FlowRota can close an active clocking session at the scheduled shift end or a manager-defined time. Managers can then review and correct the clock card where needed.
How much does FlowRota cost?
FlowRota costs £1 per user per month after a 30-day free trial. No credit card is required to start the trial. Visit the pricing page for full details.
Give your team a simpler way to clock in on site
Use a company tablet for scheduled-shift clocking, unpaid breaks, clock-outs and optional employee photos. The trial is free for 30 days, no credit card is required, and continued access costs £1 per user per month.
Start your free trial