FlowRota - GPS Time Clock & Attendance

Track Staff Hours with GPS Clock-In

See when staff actually start and finish work, where they clocked in, and how those hours compare with the rota — without adding another disconnected attendance system.

Start today View pricing

30 days free

£1 per user each month thereafter

No payment card required

FlowRota timesheet showing staff clocking and worked hours
FlowRota timesheet showing staff clocking and worked hours

Or let staff clock in from a shared on-site terminal

Set up a shared tablet or device at the workplace so employees can clock in and out from one fixed location, without needing to use their own phone.

How the Terminal works
Download FlowRota on the App Store Get FlowRota on Google Play

Available on the web, iPhone and Android.

GPS clock-in

record a location with the clocking action

Scheduled vs worked

compare the rota with the hours actually recorded

£1 per user

each month, with every FlowRota feature included

The rota tells you what should happen.

Clocking tells you what actually did.

Scheduled vs actual hours

See the difference before payroll does

  • Compare scheduled shift times with clocked start and finish times
  • Spot late starts, early finishes and forgotten clock-ins
  • Review breaks, overtime and additional worked time
Scheduled 9am to 5pm.   Worked 9.03am to 5.01pm. Instead of rebuilding the day from messages or paper records, managers can see the rota and the recorded hours together.
Explore clock cards
FlowRota timesheet comparing scheduled and worked hours
Explore employee clock cards
FlowRota GPS clock-in on a mobile device

Mobile GPS clock-in

Give staff a time clock in the phone already in their pocket

  • Clock in and out from a mobile device

  • Record GPS location with the clocking action

  • Keep each clock card linked to the employee and their shift

  • Give managers a clearer record when attendance needs checking

FlowRota records location with the clock-in or clock-off action.

Explore GPS clock-in

One clocking record is useful.

Connecting it to the scheduled shift is better.

Sites and location records

Useful when the workplace is not always the same place

  • Review location-aware clocking across different sites
  • Organise employees by team, location and job title
  • Keep clocking and rota information under the same account
  • Support managers overseeing more than one workplace
Explore shift management
FlowRota shift details for a scheduled employee
Explore shift management

Where GPS clocking helps

Built for teams that do not all sit behind the same desk

FlowRota is designed for shift-based businesses where working hours, locations and staffing needs change across the week.

Hospitality

Keep a clearer attendance record across kitchens, bars, restaurants, taprooms and venues where start and finish times matter.

Retail

Track clocking for store teams and compare the working day with the shift that was actually scheduled.

Production & warehouse

Create consistent clocking records for operational teams working fixed, rotating or mixed shift patterns.

Multi-site teams

Add location context when employees or managers regularly work across more than one workplace.

More than a stopwatch

Why use FlowRota instead of a standalone time clock?

A standalone time clock records a timestamp. FlowRota becomes more useful because the employee, rota, clock card and timesheet already belong to the same workflow.

Standalone clock Records worked time Useful, but the manager may still need to compare it against a rota kept somewhere else. FlowRota: scheduled and worked hours together
Standalone clock Another employee system to maintain Separate users, separate records and another subscription can create more admin rather than less. FlowRota: the same staff you already schedule
Standalone clock Time data stops at attendance Managers can still end up rebuilding payroll information from multiple sources. FlowRota: clocking feeds into timesheet review
FlowRota staff rota software FlowRota employee time and attendance on mobile

What FlowRota helps your business achieve

The value is not simply having more tools. It is removing the small, repeated problems that take managers away from the rest of their job: rebuilding the same rota, chasing availability, checking message threads and correcting hours at the end of the month.

Create rotas more quickly

Reuse regular patterns and make changes without starting from a blank spreadsheet each week.

Reduce uncovered shifts

See availability, leave and existing shifts before publishing, then offer gaps to suitable employees.

Keep records in one place

Connect scheduled shifts with clocking, timesheets, overtime, leave and absence information.

Give staff more clarity

Employees can see their rota, receive changes and submit requests without relying on group chats.

FlowRota staff rota software

Prefer one shared clocking point?

Use FlowRota's shared on-site terminal when employees should clock from a workplace tablet or shared device instead of a personal phone.

Explore the clocking terminal →
FlowRota shared employee clocking

Forgotten clock-off?

Automatic clock-off options can help close forgotten clock cards using manager-set rules, keeping attendance records easier to review.

Explore automatic clock-off →
FlowRota employee shift record

Straightforward pricing

GPS clocking is included without a separate time-clock subscription.

£1 + VAT

per user, per month

  • GPS clock-in and attendance tools included

  • Rotas, timesheets, leave and every feature included

  • Cancel any time – no long-term commitment

Try GPS clock-in free for 30 days

No payment card required

Sean, Managing Director at Polly's Brew Co.

   Shift planning, tracking staff hours and costs, and managing leave allowances used to be a nightmare.

I wish we had discovered FlowRota sooner.

Sean
Managing Director
Polly's Brew Co. – Brewery & Restaurant

See how Polly's uses FlowRota

Time clock app FAQs

Questions to answer before you choose a GPS time clock

Can employees clock in from their phone?

Yes. Employees can use mobile clock-in and clock-off from FlowRota on supported devices, with GPS location attached to the clocking action where enabled.

Can I see where an employee clocked in?

Yes. GPS location can be recorded with a mobile clock-in or clock-off action so managers can review where the clocking action took place.

Does FlowRota continuously track employee location?

No. FlowRota records location with the clocking action rather than providing continuous all-day employee location tracking.

Can I compare scheduled and worked hours?

Yes. Scheduled shifts and clocking records are connected so managers can compare the rota with the hours actually recorded.

Can staff clock in across different sites or locations?

Yes. GPS clocking can support teams working across different sites and locations because the clocking action can include location information for manager review.

Is there a shared clocking terminal?

Yes. FlowRota also supports a shared on-site clocking terminal for businesses that prefer employees to use one workplace device.

How much does FlowRota cost?

FlowRota costs £1 per user per month after a 30-day free trial. No payment card is required to start the trial.

Contact FlowRota support team on WhatsApp

Questions about clocking? Chat with our UK-based support team.

Ask how GPS clock-in, timesheets or shared-terminal clocking would work for your team before you get started.

Start a chat

Try it with a real shift

Stop guessing whether the rota matched reality.

Let staff clock in, review where the clocking action happened and compare worked hours with the shift you originally scheduled — all in FlowRota.

Try GPS clock-in View pricing

30 days free · No payment card required · £1 per user each month thereafter

WhatsApp icon
Scroll to top